If you are looking for software for booking corporate spaces, you probably have doubts about what the most important features or functionalities should be.
The objective is for this type of software to be as effective as possible and to satisfy the needs of users and the company.
If this is your case, below we tell you some of the most important characteristics that you should consider, in order to make a good choice between the different market alternatives:
1. Intuitive interface and good usability
A good user experience is one of the main requirements of an application of this type. A centralized, intuitive, easy-to-use interface that allows users to navigate and make online reservations for all spaces without complications is necessary to ensure that the end user feels comfortable with the tool.
In addition, it is important that you have the ability to make space reservations online, to facilitate advance planning at any time and from anywhere.
Another issue to take into account, in order to provide users with visibility over the spaces, is to be able to see at a quick glance which areas are occupied and which are available. For this task, having different views, such as plan or calendar views, becomes an essential requirement to be able to easily view the availability of spaces in real time.
2. Efficient management of spaces and resources
It is important to have, within the application, tools that allow efficient management of resources and spaces. For example:
- being able to manage users, permissions, roles, add, delete and configure more spaces, or even the possibility of establishing rules and restrictions for reservations, such as time limits, access restrictions, etc.
- The possibility of uploading your own plans, whether by floor or building, is also a very useful function that will allow users to make reservations from the plan view more easily.
- It would also be advisable to be able to customize the level of information displayed about the space on the plan, allowing rooms or workstations to be assigned according to the specific needs of each team or activity.
Finally, it would also be important for our software to have the ability to scale according to the needs of the company, allowing us to add new spaces or resources and adapt to our growth.
3. Integrations with external applications
That the software for reserving spaces and resources be integrated with other elements is another of the essential requirements of this type of tools. For example, integration with the main calendars on the market such as Google Calendar or Exchange, to facilitate the coordination of schedules for reservations made.
Another highlight regarding integrations would be that our reservation software is capable of integrating with other systems used in the company, such as human resources management systems, the active directory or the access control system.
4. Notifications and reports
A good space manager must have functionalities that allow automatic notifications and reminders to be sent to users to inform them about their reservations, changes, etc., thus avoiding forgetfulness or misunderstandings about the reservations made.
On the other hand, the reporting and statistics generation functionalities will allow administrators to analyze the use of spaces and resources, to be able to make decisions about possible improvements in their distribution, or adapt to the new needs of the company, new protocols for use of spaces, etc.
It would also be very useful to be able to collect feedback and evaluations from the users themselves, as it can help improve the efficiency of the system.
5. Security
Finally, having robust and secure software to protect sensitive information and guarantee privacy in the management of reservations is a necessary requirement in this type of tools.
In summary, when selecting software for workspace booking, it is essential to take into account the specific needs of your company and ensure that the chosen software meets most of these requirements.
At KALENA we take them into account, as we work with the latest development technologies to constantly improve and evolve the product, based on market trends and user experiences of our clients. This allows us to quickly and continuously incorporate new functionalities into the product, which are made available to our customers so that they can scale their KALENA solution quickly and according to their needs at all times.
If you need more information, remember that you can contact us and we will advise you on the plan that best suits your needs.
