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THE SOFTWARE SOLUTION FOR BOOKING WORKSPACES IN THE OFFICE

Meeting Rooms – Parking Spaces – Workstations – Other spaces

More than 100 companies from 15 countries already use KALENAto
manage the workspaces of their offices. These are some of them:

WHAT IS KALENA SPACES?

KALENA is a software solution for schedule the booking of your company’s corporate spaces and resources, such as meeting rooms, workstations and parking lots.

Who doesn’t constantly have problems in their company with the reservation of meeting rooms, desks and workspaces, or parking spaces? Bookings are made on paper, they are not visible to everyone, and when a meeting is cancelled, the meeting room is not released for others.

In addition, facilitating a true collaborative hybrid work model, both remote and on-site, has become a priority in companies. And for that it’s necessary to be able to optimize the capacity, the degree of occupancy and the availability of the different workspaces.

Now, solving this problem is as simple as using KALENA spaces.

With KALENA spaces you will be able to manage, in a flexible and centralized way, the use of all the workspaces and corporate resources at your workplace, saving time, gaining productivity and improving the experience of your employees.

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MANAGE YOUR WORKSPACES AT ANY TIME, FROM ANYWHERE

As simple as picking up your mobile phone and making a complete booking for every spaces you need.

With KALENA spaces you can easily manage the reservation of any kind of spaces or corporate resources at your company, through different modules: meeting rooms,, parking lots,, workstations,, dining room, offices…All this in a centralized way and from a single interface, integrating a multitude of calendars and views, dynamic maps of the occupation of workspaces, automatic opening devices and access control, and with email communications to all users.

KALENA spaces also has an administration panel for managing spaces and their properties, a powerful statistics and reports dashboard, and a module for managing user profiles and roles.

 

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MEETING ROOMS

Book a meeting room in your office from the calendar or floor plan view. Check its location characteristics or capacity, and request additional equipment. Add attendees to the meeting, and control the room's occupancy in real time. Manage check-in/out and activate the automatic "no-show".

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WORKSTATIONS

Book your own workspace at the office in advance, from the calendar view or floor plan view. Additionally request access to office, connectivity, wi-fi or parking. Pre-assign or block workstations, search for nearby colleagues, control occupancy by zones or floors, and manage check-in/out via QR codes.

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PARKING SPACES

Book a parking lot for you or your visitors, from the calendar or floor plan view. Use a map to guide you. Manage the necessary authorizations to access the building, and integrate it with automatic opening devices and QR codes. Control the spaces occupancy and check usage statistics.

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ANOTHER RESOURCES

Manage the booking of any type of resource or additional space that you may need in your office, such as dining tables, lockers, bicycle spaces, or connectivity services and equipment for workspaces. Centralize all the reservations in your offices with Kalena, and improve the experience of your employees.

Do you want to discover the full potential of Kalena for booking workspaces?

40.057

USERS

26.371

RESOURCES

4.612.014

EVENTS

+100

BUSINESS

Main features

Kalena is a cloud booking software application, without installations, with which you can start managing your workspaces in just two steps.

BOOK FROM FLOOR PLAN VIEW

With Kalena you can use the floor plan view to book a meeting room, a workspace or a parking space. You will dynamically visualize the availability and occupation, and you will be able to check, from any device, its characteristics, location, capacity and the available technical equipment.

BOOK FROM CALENDAR VIEW

With Kalena you can also use the calendar view to book any space, and use different filters by date, location, capacity, etc. You will be able to make recurring reservations for the same space, and add meeting attendees until you reach the maximum capacity of the room or space.

CHECK-IN / CHECK-OUT

Kalena also incorporates the functionality of being able to do check-in/check-out in meeting rooms and other spaces, either manually or by reading QR codes installed in the spaces. By checking out, even early, the space will automatically become available to all users.

CUSTOMIZATION

At Kalena we adapt to the client needs. Thanks to customization you will be able to adapt the appearance and styles of Kalena’s calendars to your image or corporate brand. In addition, you can also configure the powerful dashboard with custom views per user.

MY PLANNING

With this module you can have a specific view of your personal management and reservation plan in Kalena. From this feature, you will be able to see your daily, weekly or monthly booking calendar, and you will be able to check-in / check-out in a booked room or space, for example.

REPORTS AND STATISTICS

Kalena incorporates a powerful dashboard with reports and statistics on the use of spaces, with personalized views per user.
From the Kalena administration panel you can easily manage spaces, resources or user permissions.

SECURE BOOKING SOFTWARE

Security is an essential piece
in the Kalena user experience.

Throughout Kalena software life cycle we have incorporated secure development and information management criteria, through periodic security certifications.

In addition, we have a implemented and certified system by the ISO 27001 standard ,to guarantee the Information Security that is generated during the development of our activity, and safeguard it from possible threats.

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KALENA has 0 critical incidents, which have made it impossible for our clients to manage or reserve.

What they say about us

More than 100 companies from 15 countries already use Kalena to manage their office workspaces. This is what some of our customers are saying:

 

“The acceptance of the application has been very positive, and the ease of use for the user has helped a lot.”

“The experience has been fantastic, very easy to use and maintain, and we have adapted very well to working with the tool.”

“The tool is really intuitive, even in the administrator part!.”

“The application is super easy to use, our employees have received it very well and use it every day.”

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Software solution for booking work spaces in the office.

Discover the full potential of Kalena

Request a
product demo

You can also contact us:

91 405 78 78

Write us an e-mail

® Kalena by panel is a product of Panel Sistemas. © All rights reserved.

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