The fairest workspaces management for your team and your organization
Software for booking meeting rooms, parking, desks, and other resources.
Motivate your team by equitably managing limited office work spaces and resources with KALENA. From a single, easy-to-use interface and accessible from any device.
Leading companies are already applying fair booking in their work spaces management with KALENA.
The key is not to have more spaces, but to manage them better.
Forget the chaos with a spaces management and booking app like KALENA
You don’t need to multiply your resources. You need to manage them better to avoid inequalities, tensions, and disorganization in the office.
With KALENA spaces, you can set clear, visible, and automatic rules so that access to and use of rooms, workstations, parking, or any other resource is no longer a source of conflict for your employees.
And all of this is centralized, from a single interface, integrating a multitude of calendars and views of space occupancy.
KALENA is a fair work spaces management software solution for…
Your employees:
▶ Space reservations are centralized and visible to everyone, from a single application.
▶ Allows you to automatically free up unused reserved spaces.
▶ You can set priorities and limits by team or time slot.
▶ In your space management software, you can fairly allocate scarce resources with high demand, such as parking.
▶ Allows you to configure rules by type of space or department.
▶ Improve productivity and workplace experience.
Your company:
▶ Facilitates new flexible office models and collaborative hybrid work.
▶ Forget about the extra costs of adding more users. With KALENA, you only pay for the resources you manage, not for each user.
▶ Maximize the use of available space.
▶ Motiva a tu equipo con un reparto justo de los recursos limitados en la oficina.
▶ Incorporates equitable policies for the use of spaces, avoiding favoritism and potential sources of conflict.
▶ Get real-world usage statistics to make better decisions and optimize space use.
▶ Make integration easier for your IT team with a comprehensive support service at no additional cost.
Connect what you need to keep work flowing seamlessly
Manage spaces, resources, and services from a single interface with KALENA.
Con KALENA podrás gestionar fácilmente la reserva de cualquier tipo de espacio o recurso corporativo de tu empresa a través de distintos módulos:
salas de reuniones, plazas de parking, puestos de trabajo, comedor, despachos…
Todo ello de forma centralizada y visible para todos, incorporando reglas claras de uso para que tu equipo funcione mejor.
Meeting rooms
To collaborate without competing for them
Book according to meeting room usage rules, such as capacity and maximum capacity, location, and technical resources. Add attendees to the meeting, manage check-in/out, and activate automatic no-shows to free up unused reserved rooms.
Desks
To facilitate hybrid work without disorganization
Reserve a desk from the calendar or map view. Search for nearby colleagues by affinity and request additional equipment. Pre-assign or block workstations, monitor occupancy by zone, and manage check-in/out using QR codes.
Parking spaces
To arrive without tension or hidden privileges
Reserve a parking space for yourself or your clients. Integrate access with the building’s automatic opening devices. Manage reservations through fair lottery and manage the use of special spaces.
Other resources
To organize everything else
From lockers to dining rooms, bike racks, and other services and common areas such as a gym, rest areas, and children’s daycare.
Do you want to discover the full potential of KALENA
for manage and booking workspaces?
46.857
USERS
26.571
RESOURCES
6.793.241
EVENTS
+200
COMPANIES
In just two clicks!
Save time
and improve your employees’ productivity
Thanks to its ease of use, centralized space management, and continuous monitoring, KALENA can help you manage hybrid and flexible work models in your organization.
Centralized
Thanks to KALENA, you can unify the management of all your resources in a single application. All in a single interface, accessible from anywhere, and from any device or browser you use.
Customizable
At KALENA, we adapt to our clients’ needs. Thanks to customization, you can adapt the appearance and styles of calendars to your corporate image or brand. With KALENA, you can also configure the powerful dashboard with customized views for each user.
Integrations
KALENA can be integrated with other proprietary systems, such as Active Directory, or with access systems. Additionally, thanks to KALENA, you can increase your security level by enabling Multifactor Authentication (MFA) or provide more convenience for your team with Single Sign-On (SSO).
Communications
KALENA incorporates email communications to inform all users of reservations, changes, or any modifications that occur. Additionally, KALENA is compatible with the main calendars on the market: Exchange and Google Calendar.
On the cloud
KALENA is a cloud-based, installation-free application that lets you start managing your workspaces in just two steps. Book from the map or calendar view, monitor occupancy and capacity, or manage access automatically.
Configurable
With KALENA, you can easily manage permissions, users, registrations, cancellations, modify a space and its permissions, upload floor plans, or configure booking rules that best suit your office’s needs without the need for technical staff.
Why choose KALENA over other corporate resource reservation solutions?
The most competitive price on the market. With KALENA, you save up to 35% with our resource-based plans, and not user-based plans. A fairer and more profitable model for large teams.
Secure and robust software. We audited KALENA’s security and are ISO 27001 certified. KALENA never fails: in over five years, we’ve had zero critical incidents or system failures.
Unique and differentiating features. KALENA constantly evolves and innovates based on our customers’ experience, making space and other resource booking better for your team every day.
Ability to scale and adapt KALENA to your organization’s needs. You can customize your Plan as much as you want at any time and to suit you. If your organization needs something specific, we’ll develop it with you.
Premium comprehensive support. We know that every company is unique, which is why our approach is personal and individualized. We support you throughout every phase of the project, from requirements gathering and configuration to implementation.
The fairest experience for your team. KALENA allows you to configure rules, criteria, and fair lottery for a better distribution of available resources, avoiding conflicts and improving the work environment.
Gain control and efficiency
with our space management software
You can now try it free for 15 days!
It’s not just software,
it’s a team by your side
The peace of mind of having premium support.
From initial setup to launch, at KALENA we’re here to help you every step of the way. We fully understand your needs and consider your project individually from the very beginning.
All with a team of specialists ready to provide support and mediate with your IT department or resolve any other technical questions.
With KALENA, you’re not just implementing a tool. You’re building a better way of working.
What those who already manage
their spaces with KALENA say
An application for the management and reservation of workspaces that is intuitive, easy and personalized.
This is what some of our customers are saying:
“The acceptance of the application has been very positive, and the ease of use for the user has helped a lot.”
“The experience has been fantastic, very easy to use and maintain, and we have adapted very well to working with the tool.”
“The application is super easy to use, our employees have received it very well and use it every day.”
“The tool is really intuitive, even in the administrator part!.”
Solicita una demo personalizada
y descubre todo el potencial de KALENA.
® Kalena by panel is a product owned by Panel Sistemas. © All rights reserved.