Manage the reservation of any corporate resource fairly and hassle-free
Reserve everything you need for your daily office needs. From lockers and dining areas to technical equipment, without favoritism or blockages.
Major companies from more than 15 countries already use KALENA to ensure orderly and transparent access to their resources.
Managing a multitude of spaces, services
and resources can be chaotic…
Resources blocked with no real use?
When a resource is booked but unused, other employees lose the opportunity to access it. With KALENA, reservations not confirmed in time are automatically released and made available again to the team. So you can truly focus on increasing productivity.
Do the same employees always reserve certain resources?
In many companies, some employees have preferential access to lockers, dining areas, or physiotherapy sessions. This leaves others without options. KALENA distributes access fairly so everyone can reserve what they need.
Too many requests without a system to sort them?
When demand exceeds availability, the lack of rules creates chaos and tension in the office. With KALENA, you can establish clear booking criteria (e.g., fair parking allocation) and encourage transparent use of resources for your team.
Forget about conflicts and manage your shared resources
without favoritism with KALENA.
KALENA is fair for teams and companies
Join the most equitable management of resources and services for workers
Add everything you need to your reservation: lockers, parking, or a physiotherapy session.
Apply clear and fair rules. We help you distribute your resources without favoritism.
Manage all your team’s resources and services from a single, easy-to-use location.
Record check-ins and check-outs for each corporate resource and space for optimal management.
Avoid late cancellations. Automatically releases unconfirmed reservations.
Check availability in seconds. Find what you need without wasting time or waiting.
Include your entire team without penalties. Resource-based plans avoid unnecessary cost overruns.
Make recurring reservations if resource availability or your company allows it.
Notify users of reservations, changes, and reminders, based on your needs.
Monitor usage at all times. Access detailed reports and make adjustments based on demand.
Choose calendar view or floor plan view when booking from any device.
Integrate floor plans for your shared spaces so your entire team is familiar with them.
How does Kalena work?
All available resources in a single application
KALENA allows you to manage the use and reservation of any type of resource, service, or additional space in your company, such as cafeterias, lockers, a gym, or charging stations.
Spaces
BICYCLE PARKING
SPORTS COURTS
DINING ROOM
LOCKERS
OFFICES
MEETING ROOMS
DESKS
PARKING LOT
ELECTRIC VEHICLE CHARGING
GYM
CONFERENCE ROOMS
REST AREA
RECREATION / READING ROOM
LABORATORY
Services and Resources
PHYSIOTHERAPY
WI-FI
VIDEO CONFERENCE EQUIPMENT
DIGITAL WHITEBOARD
OFFICE SUPPLIES
MEDICAL CONSULTATIONS
VISITORS
COURIER SERVICE
LAUNDRY
CATERING
NURSERY
SPORTS CLASSES
TECHNICAL SUPPORT
COMPANY VEHICLE
DYNAMIC RESERVATION OF RESOURCES AND SPACES
Easily reserve what you need to work better
With KALENA your employees will be able to:
- Use the calendar view or map view to reserve any additional resources, services, or spaces you need, such as dining areas, lockers, connectivity, or Wi-Fi.
- Dynamically view the availability of resources or services and check their characteristics, location, and available technical resources.
- Make reservations in bulk or by areas and departments.
- Make recurring reservations for multiple days.
- Book by work affinity: Use advanced filters to locate which space “x” has reserved on the map, and reserve a space “nearby.”
- Check in/out using QR codes installed in the spaces, releasing them after use.
- View your personal booking plan in KALENA through the My Planning module (daily, weekly, or monthly booking calendar).
- View the dashboard for reports and statistics on space usage, with customizable views for each user.
- Receive email communications regarding reservations or changes that may occur.
- Check internal notifications from the user menu.
MANAGE TELEWORKING AND HYBRID MODELS
Monitor the occupancy level and capacity of spaces
and resources at all times
KALENA gives you a comprehensive, real-time view of your space occupancy and usage history. Using this data, you can manage your company’s spaces more flexibly and efficiently.
- From the administration section, you can configure the available resources and services, as well as their availability.
- For example, you can block, assign, and prioritize reservations by department or user.
- Block spaces and make block reservations by controlling occupancy by area or floor. You can do this statically, pre-selecting unavailable spaces, or dynamically, based on proximity criteria depending on the reservations made.
- Manage the minimum and maximum advance notice schedule for booking resources or services.
- Establish and manage shifts and schedules for specific services or common spaces.
- Set automatic reservations for the next available slot after booking a resource, for maintenance or cleaning tasks.
- Upload your maps by floor, building, and/or location in image format so that users can reserve spaces from the map view.
- View advanced reports on office occupancy rates and workspace usage: historical records of reservations, users, resources, etc., to help you manage and optimize office capacity.
Optimize your office,
empower your team.
Manage spaces and resources from a single location, with total efficiency.
Request a free 15-day trial of KALENA and discover at your own pace how to manage your office workspaces in the most equitable way for both companies and employees.
If you prefer, you can also schedule a personalized demo with our sales department to discuss your case and see how KALENA can help you meet your needs.
Why choose KALENA over other corporate resource reservation solutions?
The most competitive price on the market. With KALENA, you save up to 35% with our resource-based plans, and not user-based plans.
Secure and robust software. We audit KALENA’s security and are ISO 27001 certified. KALENA never fails: in five years, there have been zero critical incidents or system failures.
Unique and differentiating features. KALENA is constantly evolving and innovating to make booking spaces and other resources better for your team every day.
Ability to scale and adapt KALENA to your organization’s needs. You can customize your Plan as much as you want at any time and to suit you.
Premium comprehensive support. We know that every company is unique, which is why our approach is personal and individualized. We support you throughout every phase of the project, from requirements gathering and configuration to implementation.
The fairest experience for your team. KALENA allows a better distribution of available resources, avoiding conflicts and improving the work environment.
Do you have questions about KALENA?
Learn how to optimize resource allocation in your company.
Managers
What types of resources and services can be booked with KALENA?
KALENA allows you to manage the reservation of a wide variety of corporate resources, from physical spaces to additional services, such as a Wellness Program. You can manage meeting rooms, offices, break areas, workstations, parking, and sports areas, as well as physiotherapy, catering, office supplies, laundry, and technical support services, all from a single platform.
How does KALENA prevent unfair blocking and booking?
You can set reservation limits per user or department, or fair draws for resources with high demand and a low number of units.
Is it possible to limit the number of reservations per user or team?
Can I manage different types of resources from a single dashboard?
Your team can book everything they need for their office workday with KALENA, from their desk, messaging service, or complementary videoconferencing equipment to the meeting room.
What reports and metrics can I get about resource utilization in my company?
Team
How can I reserve a service, equipment, or space with KALENA?
How can I see what resources or services are available at a given time?
Can I request additional resources along with a space reservation, such as technical materials or support?
What happens if I don't use a reserved resource?
Can I book any type of resource or are there restrictions based on my profile?
Manage all your workspaces with KALENA
As simple as taking your phone and making a comprehensive reservation of all the spaces you need.
Meeting rooms
To collaborate without competing for them
Book according to meeting room usage rules, such as capacity and maximum capacity, location, and technical resources. Add attendees to the meeting, manage check-in/out, and activate automatic no-shows to free up unused reserved rooms.
Desks
To facilitate hybrid work without disorganization
Reserve a desk from the calendar or map view. Search for nearby colleagues by affinity and request additional equipment. Pre-assign or block workstations, monitor occupancy by zone, and manage check-in/out using QR codes.
Parking spaces
To arrive without tension or hidden privileges
Reserve a parking space for yourself or your clients. Integrate access with the building’s automatic opening devices. Manage reservations through fair lottery and manage the use of special spaces.
Other resources
To organize everything else
From lockers to dining rooms, bike racks, and other services and common areas such as a gym, rest areas, and children’s daycare.
Solicita una demo personalizada
y descubre todo el potencial de KALENA.
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