The software solution for booking workspaces at the office:

Meeting rooms – Parking spaces – Desks – Other spaces


Kalena spaces is a software application that allows you to manage the use and booking of meeting rooms, optimizing the use of your workplace.

Flexibly managing the use of office spaces has become a priority. Especially in hybrid work models, with on-site and remote employees, companies need to be able to optimize the capacity, the degree of occupancy and availability of the different spaces, and organize the workstations.

Now solving this problem is as simple as using KALENA spaces. With Kalena you can manage meeting rooms, workspaces and coworking spaces easily and efficiently, optimizing the use of spaces and improving the employee experience at the office.

Do you want to see it?


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With Kalena you can use the calendar view or floor plan view to book a meeting room.

With Kalena, your employees will be able to dynamically visualize the availability of meeting rooms, and consult their characteristics, location, and technical means available. In addition, they can make bookings meeting rooms in block or by areas and departments, make recurring reservations for several days, and check-in/check-out through QR codes installed in the meeting rooms, releasing them after use.

With Kalena it is also possible to request any additional equipment that is needed, such as connectivity or wi-fi, in addition to requesting access to the offices or parking spaces at the same time.

Kalena integrates email communications to inform all users of reservations, changes, and so on.


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From the administration module you can manage permissions and users, and upload your own office floor plans.

With Kalena you can upload your own plans by floor, building and/or location in image format, so that users can make bookings from the plan view.

Thanks to this module, you can display the state of occupation of the office’ spaces and meeting rooms on the floor plans, and on any device, such as a video wall, a display, a tablet or a mobile phone. You can also customize the level of information that is shown about the meeting room on the plan, and also have a space locator (wayfinder) on the floor plan.

From the Administration dashboard, you can manage users, permissions, roles, add, delete and configure more spaces, etc.


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Kalena spaces helps you manage hybrid work in a more flexible and efficient way.

With Kalena, you can pre-assign or block meeting rooms, and control occupancy by zones or floors. You can do it in a static way, prefixing disabled meeting rooms, or in a dynamic way, based on criteria of proximity according to the bookings that are already made.

Likewise, the floor plan view incorporates the advanced filters of Kalena. You can locate on the map in which meeting rooms «x» is booking.

You can also set and manage phases and shifts for the return of your employees to the office.

In addition, Kalena generates a historical booking record and you can also establish automatic reservations for maintenance task in the next available slot after the reservation of a desk.


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All your schedule in Kalena spaces at a glance

With Kalena’s My Planning module you can have a specific view of your personal workspaces booking plan in Kalena.

From this functionality, you will be able to see your daily, weekly or monthly booking calendar, and you can, for example, check-in / check-out at a desk or other booked spaces.

At a single glance, your employees can consult all their planned reservations of both desks, meeting rooms, parking spaces and other resources, facilitating attendance at offices.



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Records the entry and exit of users in the meeting rooms.

Kalena also incorporates the functionality of being able to do check-in/check-out in the meeting rooms, either manually or by reading QR codes installed in the spaces.

By checking out, even early, the space will automatically become available to all users.


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All your schedule in Kalena spaces at a glance

Kalena incorporates a powerful dashboard with usage reports and statistics of the spaces, with custom views per user.

From the initial screen, the user will be able to see at a glance their own statistics in Kalena, and the current occupancy status of the meeting rooms and other spaces and resources.

From the Reports and Statistics module, the administrator profile will have access to advanced reports of all bookings, users, resources, check-in / check-out list, etc.


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As simple as picking up you mobile phone and making a complete booking for everything you need at your office.

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Book a meeting room in your office from the calendar or floor plan view. Check its location characteristics or capacity, and request additional equipment. Add attendees to the meeting, and control the room's occupancy in real time. Manage check-in/out and activate the automatic "no-show".

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Book your own workspace at the office in advance, from the calendar view or floor plan view. Additionally request access to office, connectivity, wi-fi or parking. Pre-assign or block workstations, search for nearby colleagues, control occupancy by zones or floors, and manage check-in/out via QR codes.

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Book a parking lot for you or your visitors, from the calendar or floor plan view. Use a map to guide you. Manage the necessary authorizations to access the building, and integrate it with automatic opening devices and QR codes. Control the spaces occupancy and check usage statistics.

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Manage the booking of any type of resource or additional space that you may need in your office, such as dining tables, lockers, bicycle spaces, or connectivity services and equipment for workspaces. Centralize all the reservations in your offices with Kalena, and improve the experience of your employees.

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Software solution for booking work spaces in the office.

Discover the full potential of Kalena

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You can also contact us:

91 405 78 78

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® Kalena by panel is a product of Panel Sistemas. © All rights reserved.

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