How does Kalena work for booking spaces?

As simple as picking up your mobile phone and making a
complete booking for every spaces you need.


With KALENA spaces you can easily manage the reservation of any type of workspace or corporate resource of your company through different modules: meeting rooms,, parking lots,, workstations,, dining room, offices, lockers… All this in a centralized way and from a single interface, integrating a multitude of calendars and views, dynamic plans for the spaces occupation, automatic opening devices and access control.


Learn about some of the main features of KALENA spaces:



Kalena, video reserva de salas desde plano


With Kalena you can use the floor plan view to book a meeting room, a workspace or a parking space. You will dynamically visualize the availability and occupation, and you will be able to check, from any device, its characteristics, location, capacity and the available technical equipment.

From the Administration panel you can upload your own plans by floor, building and/or location in image format, and also customize the level of information shown on the plan and have a spaces locator (wayfinder) on the plan.

Kalena, video reserva de salas desde calendario


With Kalena you can also use the calendar view to book any space, and use different filters by date, location, capacity, etc.

You will be able to make recurring reservations for the same space, and add meeting attendees until you reach the maximum capacity of the room or space.

You can also book any additional equipment that is needed, such as wi-fi or multimedia elements, and link this booking as a request in other systems or departments.

Kalena, video informes y estadísticas


Kalena incorporates a powerful dashboard with usage reports and statistics of the spaces, with custom views per user.

From the Kalena’s administration dashboard, you can easily manage the spaces and resources, as well as manage user permissions on the spaces to reserve, so that you can control who can create, modify or delete bookings of other users.

Kalena, video checkin checkout de salas y espacios


Kalena also incorporates the functionality of being able to do check-in/check-out in meeting rooms and other spaces, either manually or by reading QR codes installed in the spaces.

By checking out, even early, the space will automatically become available to all users.

Kalena, video my planning reservas


With Kalena’s My Planning module you can have a specific view of your personal reservation planning in Kalena.

From this functionality, you will be able to see your daily, weekly or monthly reservation calendar, and you will be able to perform, for example, check-in/check-out at any reserved space.


Save time and improve the productivity of your employees.

KALENA spaces improves the experience of your employees. Thanks to its ease of use, centralized management of spaces, and
continuous monitoring, KALENA spaces can help you manage hybrid and flexible work models in your
organization, and optimize the use of offices.

Discover more advantages of KALENA spaces below:


iconocarac2 Kalena gestión de espacios


Unify the management of all your resources and spaces in a single application. A single centralized interface with visibility of all spaces at the same time.

customize kalena


We adapt the appearance and calendars to the client’s needs and corporate identity.

iconocarac3 Kalena gestión de espacios

On the cloud

Without setup, with just two steps you can start making reservations.

ico-integracion Kalena gestión de espacios


Con otros sistemas propios como el Directorio Activo.

Booking from calendar


With the main market calendars: Exchange – Google Calendar

iconocarac4 Kalena gestión de espacios


At any time and from anywhere, regardless of the device or browser used: Firefox – Chrome – Edge – Safari

booking from floor plan

Easy to manage

You don’t need to depend on technical personnel. You yourself can register, cancel or modify a space, and manage user permissions on the spaces to be reserved.


Occupancy control

Preset the enabled spaces in advance. Configure maximum occupancy levels, so that, for example, more attendees than those allowed by the maximum capacity set in the room, cannot be called to a meeting.

Reports and statistics

Decissions making

Monitor office performance. Power and configure more collaborative spaces based on usage trends, and improve the employee experience in the workplace.

iconocarac4 Kalena gestión de espacios

Access control

You can integrate Kalena with automatic opening devices: vehicle identification with license plate reading by LPR camera, user identification card or QR codes.

Do you want to see more?

Discover in these videos how Kalena works
for the reservation and management of corporate spaces.

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Do you want to know more?

Discover the full potential of Kalena

Request a demo
product demo

for more information

91 405 78 78

® Kalena by panel is a product of Panel Sistemas. © All rights reserved.

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