HYBRID WORKSPACE MANAGEMENT SOFTWARE
Software solution for meeting rooms in your office
Who doesn’t have constant problems in their company with meeting rooms? Bookings are made on paper, they are not visible to everyone, and when a meeting is cancelled, the meeting room is not released for others.
Furthermore, with the new flexible work models in offices, space management has become a priority in companies. Now, solving this problem is as simple as using KALENA spaces.
Whit KALENA spaces you can book a meeting room online, at any time and from anywhere with just one click.
Do you want to know how?
Big companies in 15 countries already use KALENA to
manage spaces in their offices
BOOKINGS
ADD ATTENDEES AND CONTROL CAPACITY
KALENA spaces helps you to manage workspaces in a more flexible and efficient way.
With Kalena meeting room booking system you can make recurring reservations for the same meeting room, book by departmentandadd attendees to a meeting until complete the Meeting Room maximum capacity.
In addition, you can configure themaximum occupancy levels of meeting rooms, and other common areas to ensure appropriate use of the spaces. In this way, more attendees than those allowed by the occupancy level set in the room cannot be called to a meeting.
You can also establish, for example, automatic reservations for cleaning rooms and spaces in the next available slot after the reservation of a space, thus blocking the reservation by employees in that time slot.
RESERVATION LOG
CHECK-IN/ CHECK-OUT
Log the entry and exit of users in meeting rooms.
Kalena’s room reservation system also incorporates the functionality of being able to check-in/check-out in the rooms, either manually or by reading QR codes installed in the spaces.
By checking out, even early, the space will automatically become available to all users.
Thanks to the no-show functionality, the room is released if check-in has not been carried out after the configured time. In this way, the room would be freed up and available to other users.
MORE RESOURCES
ADDITIONAL NEEDS AND RESOURCES
With Kalena you can consult the characteristics, location, capacity and technical means available for the Meeting Room to be reserved. And you can use different filters by date, location, capacity, etc. to make the reservation.
Any additional equipment that needs to be used in Meeting Rooms, such as wi-fi, multimedia elements, whiteboards, etc. It can also be managed and reservedas an additional resource in Kalena.
LOCATION
WIFI
CAPACITY
MULTIMEDIA
MORE KALENA FEATURES
CALENDAR OR PLAN VIEW
With KALENA you can use the calendar view or plan view to reserve a meeting room in your office.
With KALENA you can use the calendar view or plan viewto reserve a meeting room in your office.
Your employees will be able to dynamically view the availability of rooms, also consulting their characteristics, location or available technical equipment.
Kalena spaces integrates email communications to inform all users about reservations, changes, etc.
MANAGE PLAN AND SPACES
From the admin dashboard you can manage permissions and users or upload your own floor plans.
With Kalena you can upload your own plans by floor, building and/or location in image format, so that users can make bookings from the floor plan view.
Thanks to this module, you can display the occupancy status of the meeting rooms on the floor plans, and on any device, such as a videowall, displays, tablets or a smartphone.
You can also customize the level of information that is shown about the meeting room on the plan. And you can also have a space locator (wayfinder) on the plan. And you can also have a space locator (wayfinder) on the plan.
MY
PLANNING
With this module, check all your bookings in KALENA spaces at a glance.
With Kalena’s My Planning module you can have a specific view of your personal spaces booking plan in Kalena.
From this functionality, you will be able to see your daily, weekly or monthly booking calendar, and you can make, for example, check-in / check-out in a parking space booked.
At a single glance, your employees can consult all the planned reservations of both desks, meeting rooms, parking spaces and other resources, facilitating attendance at offices.
FULL INTEGRATION
Manage with Kalena your office parking spaces for employees or visitors, and by integrating reservations with automatic opening devices and access control you will achieve fully integrated management of your spaces.
MANAGE ALL YOUR WORKPLACES WITH KALENA
As simple as taking your phone and making a comprehensive reservation of all the spaces you need.
MEETING ROOMS
Book a meeting room in your office from the calendar or floor plan view. Check its characteristics, location, capacity and technical resources, and request additional equipment. Add attendees to the meeting, and control the room’s occupancy in real time. Manage check-in/out and activate the automatic “no-show”.
WORKSTATIONS
Book your own workspace at the office in advance, from the calendar view or floor plan view. Additionally request access to office, connectivity, wi-fi or parking. Pre-assign or block workstations, search for nearby colleagues, control occupancy by zones or floors, and manage check-in/out via QR codes.
PARKING SPACES
Book a parking lot for you or your visitors, from the calendar or floor plan view. Use a map to guide you. Manage the necessary authorizations to access the building, and integrate it with automatic opening devices and QR codes. Control the spaces occupancy and check usage statistics.
ANOTHER RESOURCES
Manage the booking of any type of resource or additional space that you may need in your office, such as canteen, lockers, bicycle park spaces, or connectivity services and equipment for workspaces. Centralize all the reservations in your offices with Kalena, and improve the experience of your employees.
Do you want to know more?
Discover the full potential of Kalena
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® Kalena by panel is a product of Panel Sistemas. © All rights reserved.
