SOFTWARE SOLUTION FOR BOOKING WORKSTATIONS IN THE OFFICE
KALENA spaces is a software application that allows you to manage the use and reservation of workstations in the office, optimizing the use of space.
Flexibly managing the use of office space has become a priority. Especially in hybrid work models, with employees working on-site and others working from home, companies need to be able to optimize the capacity, occupancy and availability of different workspaces, and to organize workstations.
Now, solving this problem is as simple as using KALENA spaces. With Kalena you can manage flexible workstations and coworking spaces easily and efficiently, optimizing the use of offices and improving the employee experience.
You want to know how?
MANAGE PLANS AND WORKSPACE
From the administration module you will be able to manage permissions and users, and upload your own plans of the workstations in the office.
With Kalena you can upload your own floor, building and/or location plans in image format, so that users can make desk reservations from the plan view.
Thanks to this module, you can display the occupancy status of the workspaces on the floor plans, and on any device, such as a video wall, a display, a tablet or a mobile phone. You can also customize the level of information displayed on the workspaces on the floor plan, and also have a wayfinder on the floor plan.
From the Administration module you can configure the workspaces and their availability. You can, for example, block workstations reservations , orassign and prioritize desks by department, area or team.
You can also manage users, permissions, roles, and remove or add more spaces.
All your bookings in Kalena spaces at a glance
With Kalena’s My Planning module you can have a specific view of your personal spaces booking plan in Kalena.
From this functionality, you will be able to see your daily, weekly or monthly booking calendar, and you can, for example, check-in / check-out at a workspaces or booked space.
At a single glance, your employees can consult all the planned reservations of both desks, meeting rooms, parking spaces and other resources, facilitating attendance at offices.
REPORTS AND STATISTICS
A powerful Dashboard with personalized views per user.
Kalena incorporates a powerful dashboard with usage reports and statistics of the spaces, with custom views per user.
From the initial screen, the user will be able to see at a glance their own statistics in Kalena, and the current occupancy status of workspaces and other spaces and resources.
From the Reports and Statistics module, the administrator profile will have access to advanced reports of all bookings, users, resources, check-in / check-out list, etc. You can check at any time the office occupancy rate and the use of workspaces, thus obtaining very useful information to be able to manage and optimize the capacity of the offices.
MANAGE ALL YOUR WORKPLACES WITH KALENA
As simple as picking up you mobile phone and making a complete booking for everything you need at your office.
Book a meeting room in your office from the calendar or floor plan view. Check its characteristics, location, capacity and technical resources, and request additional equipment. Add attendees to the meeting, and control the room’s occupancy in real time. Manage check-in/out and activate the automatic “no-show”.
Book your own workspace at the office in advance, from the calendar view or floor plan view. Additionally request access to office, connectivity, wi-fi or parking. Pre-assign or block workstations, search for nearby colleagues, control occupancy by zones or floors, and manage check-in/out via QR codes.
Book a parking lot for you or your visitors, from the calendar or floor plan view. Use a map to guide you. Manage the necessary authorizations to access the building, and integrate it with automatic opening devices and QR codes. Control the spaces occupancy and check usage statistics.
Manage the booking of any type of resource or additional space that you may need in your office, such as canteen, lockers, bicycle park spaces, or connectivity services and equipment for workspaces. Centralize all the reservations in your offices with Kalena, and improve the experience of your employees.