The software solution for the management and booking of workplaces:

Meeting Rooms – Parking Spaces – Workstations – Other spaces


KALENA spaces is a software application that allows you to manage the use and reservation of workstations in the office, optimizing the use of space.

Flexibly managing the use of office space has become a priority. Especially in hybrid work models, with employees working on-site and others working from home, companies need to be able to optimize the capacity, occupancy and availability of different workspaces, and to organize workstations.

Now, solving this problem is as simple as using KALENA spaces. With Kalena you can manage flexible workstations and coworking spaces easily and efficiently, optimizing the use of offices and improving the employee experience.

You want to know how?


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With KALENA spaces you can use the calendar view or the plan view to reserve a workstation or desk in the office.

With Kalena, your employees will be able to dynamically visualize the availability of workspaces, and consult their characteristics, location, and technical means available. In addition, they can make bookings in block or by areas and departments, make recurring reservations for several days, and check-in/check-out through QR codes installed in the desks, releasing them after use.

With Kalena it is also possible to request any additional equipment that is needed, for instance connectivity or wi-fi, in addition to requesting access to the offices or parking space at the same time.

Kalena integrates email communications to inform all users of reservations, changes, and so on.


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From the administration module you will be able to manage permissions and users, and upload your own plans of the workstations in the office.

With Kalena you can upload your own floor, building and/or location plans in image format, so that users can make desk reservations from the plan view.

Thanks to this module, you can display the occupancy status of the workspaces on the floor plans, and on any device, such as a video wall, a display, a tablet or a mobile phone. You can also customize the level of information displayed on the workspaces on the floor plan, and also have a wayfinder on the floor plan.

From the Administration module you can configure the workspaces and their availability. You can, for example, block workstations reservations , orassign and prioritize desks by department, area or team.

You can also manage users, permissions, roles, and remove or add more spaces.


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Kalena spaces helps you manage hybrid work in a more flexible and efficient way.

With Kalena, you can pre-assign or block workstations and control occupancy by zones or floors. You can do it in a static way, prefixing disabled desks, or in a dynamic way, based on criteria of proximity according to the bookings that are already made.

Likewise, the floor plan view incorporates the advanced filters of Kalena. You can locate on the map in which job “x” is sitting, and reserve “near” by job affinity.

You can also set and manage phases and shifts for the return of your employees to the office.

In addition, Kalena generates a historical record of bookings and you can set up automatic bookings in the next available slot after booking a desk, for maintenance or cleaning tasks.


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All your bookings in Kalena spaces at a glance

With Kalena’s My Planning module you can have a specific view of your personal spaces booking plan in Kalena.

From this functionality, you will be able to see your daily, weekly or monthly booking calendar, and you can, for example, check-in / check-out at a workspaces or booked space.

At a single glance, your employees can consult all the planned reservations of both desks, meeting rooms, parking spaces and other resources, facilitating attendance at offices.


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Record the entry and exit of employees at workspaces.

Kalena also incorporates the functionality of being able to do check-in/check-out in the workspaces, whether manually or by reading QR codes installed in the posts.

By checking out, even early, the workspace will automatically become available to all users.


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A powerful Dashboard with personalized views per user.

Kalena incorporates a powerful dashboard with usage reports and statistics of the spaces, with custom views per user.

From the initial screen, the user will be able to see at a glance their own statistics in Kalena, and the current occupancy status of workspaces and other spaces and resources.

From the Reports and Statistics module, the administrator profile will have access to advanced reports of all bookings, users, resources, check-in / check-out list, etc. You can check at any time the office occupancy rate and the use of workspaces, thus obtaining very useful information to be able to manage and optimize the capacity of the offices.


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As simple as picking up you mobile phone and making a complete booking for everything you need at your office.

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Book a meeting room in your office from the calendar or floor plan view. Check its characteristics, location, capacity and technical resources, and request additional equipment. Add attendees to the meeting, and control the room’s occupancy in real time. Manage check-in/out and activate the automatic “no-show”.

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Book your own workspace at the office in advance, from the calendar view or floor plan view. Additionally request access to office, connectivity, wi-fi or parking. Pre-assign or block workstations, search for nearby colleagues, control occupancy by zones or floors, and manage check-in/out via QR codes.

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Book a parking lot for you or your visitors, from the calendar or floor plan view. Use a map to guide you. Manage the necessary authorizations to access the building, and integrate it with automatic opening devices and QR codes. Control the spaces occupancy and check usage statistics.

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Manage the booking of any type of resource or additional space that you may need in your office, such as canteen, lockers, bicycle park spaces, or connectivity services and equipment for workspaces. Centralize all the reservations in your offices with Kalena, and improve the experience of your employees.

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Software solution for booking workspaces at the office.

Discover the full potential of Kalena

Request a demo

You can also contact us:

91 405 78 78

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® Kalena by panel is a product of Panel Sistemas. © All rights reserved.

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