SOFTWARE SOLUTION FOR THE RESERVATION OF OTHER CORPORATE WORKSPACES AND RESOURCES
KALENA spaces is a software application that allows you to manage the use and reservation of any type of resource or additional space that you may need in your office, in addition to meeting rooms, workstations, or parking spaces.
Managing on a flexible way the use of office spaces and resources has become a priority today, especially in hybrid work models. With employees into the office and others working from home, companies need to be able to optimize the capacity, occupancy level and availability of different spaces or additional resources.
With Kalena spaces you can manage, in addition to meeting rooms, workstations or parking, the reservation of any type of resource or additional space that you may need in your office, such as dining stations, lockers, bicycle spaces, or connectivity services and equipment for workspaces.
Centralize all the reservations in your offices with Kalena, and improve the experience of your employees.
MANAGE THE FLOOR PLANS OF ALL RESOURCES AND SPACES
From the administration module you will be able to manage permissions and users, and upload your own workspaces floor plans of your workplace.
With Kalena you can upload your own plans by floor, building and/or location in image format, so that users can make bookings from the floor plan view.
Thanks to this module, you can display the occupancy status of the resources on the floor plans, and on any device, such as a video wall, a display, a tablet or a cell phone. You can also customize the level of information displayed on the resources on the floor plan, and also have a wayfinder on the floor plan.
From the Administration module you can configure the resources and their availability. For example, you can block resources, assign and prioritize resources by departments, and block bookings of desks by areas or teams.
You can also manage users, permissions, roles, and remove or add more spaces.
All your bookings in Kalena spaces at a glance
With Kalena’s My Planning module you can have a specific view of your personal spaces booking plan in Kalena.
From this functionality, you will be able to see your daily, weekly or monthly booking calendar, and you can, for example, check-in / check-out a resource or other booked spaces.
At a single glance, your employees can consult all the planned reservations of both desks, meeting rooms, parking spaces and other resources, facilitating attendance at offices.
REPORTS AND STATISTICS
A powerful Dashboard with personalized views per user.
Kalena incorporates a powerful dashboard with usage reports and statistics of the spaces, with custom views per user.
From the initial screen, the user will be able to see at a glance their own statistics in Kalena, and the current occupancy status of spaces or resources.
From the Reports and Statistics module, the administrator profile will have access to advanced reports of all bookings, users, resources, check-in / check-out list, etc. You can check at any time the office occupancy rate and the use of workspaces, thus obtaining very useful information to be able to manage and optimize the capacity of the offices.
MANAGE ALL YOUR WORKPLACES WITH KALENA
As simple as picking up you mobile phone and making a complete booking for everything you need at your office.
Book a meeting room in your office from the calendar or floor plan view. Check its characteristics, location, capacity and technical resources, and request additional equipment. Add attendees to the meeting, and control the room’s occupancy in real time. Manage check-in/out and activate the automatic “no-show”.
Book your own workspace at the office in advance, from the calendar view or floor plan view. Additionally request access to office, connectivity, wi-fi or parking. Pre-assign or block workstations, search for nearby colleagues, control occupancy by zones or floors, and manage check-in/out via QR codes.
Book a parking lot for you or your visitors, from the calendar or floor plan view. Use a map to guide you. Manage the necessary authorizations to access the building, and integrate it with automatic opening devices and QR codes. Control the spaces occupancy and check usage statistics.
Manage the booking of any type of resource or additional space that you may need in your office, such as canteen, lockers, bicycle park spaces, or connectivity services and equipment for workspaces. Centralize all the reservations in your offices with Kalena, and improve the experience of your employees.