The software solution for booking workspaces at the office:
Merting rooms – Parking spaces – Desks – Other spaces
KALENA SOFTWARE FOR BOOKING PARKING SPACES
Kalena spaces is a software application that allows you to manage the use and reservation of parking spaces at your office, easily and efficiently.
With Kalena you can manage the booking of your parking spaces in your workplace in a simple way, either for your employees or for your clients and visitors.
Flexibly managing the use of office spaces has become a priority. Parking spaces are usually a limited resource, and companies need to be able to optimize the degree of occupancy and availability of parking areas for employees who work on-site.
Now solving this problem is as simple as using KALENA spaces. With Kalena you can manage parking spaces in a flexible, easy and efficient way, democratize their use and facilitate access to offices for your employees, integrating it with access control systems.
You want to know how?
BOOKING OF PARKING SPACES
With Kalena spaces you can use the calendar view or the floor plan view to book a parking space at the office.
With Kalena you can use the calendar view or plan view to reserve a parking space for yourself or for your visitors. You will dynamically display the availability of parking spaces, and you will be able to check their location and use a “way finder” map to guide you to the car park.
You can also set automatic bookings according to assignment criteria, roles and permissions.
In addition, through Kalena you can manage the necessary authorizations to access the building offices, and integrate it with devices for automatic opening of barriers and QR codes.
Kalena integrates email communications to inform all users of reservations, changes, and so on.
MANAGE WORKSPACES FLOOR PLANS AND MORE
From the administration dashboard you can manage permissions and users, and upload your own floor plans.
With Kalena you can upload your own parking lot plans by floor, building and/or location in image format, so that users can make reservations from the floor plan view.
Thanks to this module, you can display the occupancy status of the parking spaces on the floor plans, and on any device, such as a videowall, a displays, a tablet or a cell phone.
You can also customize the level of information that is shown about the parking lot on the map, and have a space locator (wayfinder) on the map.
You can manage users, permissions, roles, and delete or add more parking lots. Thus, you can establish criteria for automatic assignment of parking spaces to certain roles and profiles, set permissions for booking certain parking spaces, and allow users with a fixed parking space to make it available to other employees when they are not use it because of teleworking or holidays.
In addition, Kalena allows pre-booking and allocation of parking spaces by fair draw, taking into account different factors such as previously granted requests and confirmed attendance at them.
MY PLANNING
All your schedule in Kalena spaces at a glance
With Kalena’s My Planning module you can have a specific view of your personal workspaces booking plan in Kalena.
From this functionality, you will be able to see your daily, weekly or monthly booking calendar, and you can, for example, check-in / check-out in a parking lot or booked space.
At a single glance, your employees can consult all the planned reservations of both desks, meeting rooms, parking spaces and other resources, facilitating attendance at offices.
CHECK-IN / CHECK-OUT
Record the entry and exit of employees in the parking spaces.
Kalena also incorporates the functionality of being able to do check-in/check-out in the parking spaces, either manually or by reading QR codes installed in the squares.
When checking out, even in advance, the parking space will automatically be available again for all users.
ACCESS CONTROL
Kalena spaces integrates with automatic opening and access control devices with identification.
You can complement Kalena with solutions for integrate it with automatic opening devices and access control with identification, for example, entry of vehicles with license plate reading by LPR camera, user identification card or QR codes.
REPORTS AND STATISTICS
A powerful Dashboard with personalized views per user.
Kalena incorporates a powerful dashboard with usage reports and statistics of the spaces, with custom views per user.
From the home screen, the user will be able to see at a glance their own statistics in Kalena, and the current occupancy status of parking lots and other spaces and resources.
From the Reports and Statistics module, the administrator profile will have access to advanced reports of all bookings, users, resources, check-in / check-out list, etc. You can check at any time the office occupancy rate and the use of parking spaces, thus obtaining very useful information to be able to manage and optimize the capacity of the offices.
MANAGE ALL YOUR WORKSPACES WITH KALENA
As simple as picking up you mobile phone and making an integral booking for everything you need at your office.
MEETING ROOMS
Book a meeting room in your office from the calendar or floor plan view. Check its characteristics, location, capacity and technical means, and request additional equipment. Add attendees to the meeting, and control the room's occupancy in real time. Manage check-in/out and activate the automatic "no-show".
DESKS
Organize coworking spaces or book a desk in the office in advance, from the calendar or plan view.
Additionally request access to offices, connectivity, wi-fi or parking. Pre-assign or block desks, control occupancy by zones or floors, and manage check-in/out using QR codes.
PARKING SPACES
Book a parking space for you or your visitors, from the calendar or floor plan view. Use a map to guide you to the parking space. Manage the necessary authorizations to access the building, and integrate it with automatic opening devices and QR codes. Control the zone occupancy and view usage statistics.
Software solution for booking work spaces in the office.
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