The software solution for booking workspaces at the office:

Meeting rooms – Parking spaces – Desks– Other spaces


Kalena is a software application that allows you to manage the booking of meeting rooms in your office, at any time and from anywhere.

Who doesn’t have constant problems in their company with meeting rooms? Bookings are made on paper, they are not visible to everyone, and when a meeting is cancelled, the meeting room is not released for others.

In addition, with the new flexible work models in offices, workspaces management has become a priority in companies. Now, solving this problem is as simple as using KALENA spaces.

With KALENA spaces booking a meeting room is as easy as clicking.

Find out more


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With Kalena you can use the calendar view or floor plan view to book a meeting room.

With Kalena you can use the calendar view or the floor plan view to book a meeting room. You will dynamically visualize the availability and occupation of the meeting room, and you will be able to check its characteristics, location, capacity and technical resources.

To make a meeting room booking, you can use different filters by date, location, capacity, etc. You can do recurring bookings of the same meeting room, and add attendees to a meeting up to the maximum capacity of the meeting room.

Any additional equipment that needs to be used in the meeting rooms  such as Wi-Fi, multimedia elements, blackboards, etc. it can also be booked as an additional resource at Kalena.

Kalena integrates email communications to inform all users of reservations, changes, and so on.


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From the administration module you can manage permissions and users, and upload your own office floor plans.

With Kalena you can upload your own plans by floor, building and/or location in image format, so that users can make bookings from the plan view.

Thanks to this module, you can display the state of occupation of the office’ spaces and meeting rooms on the floor plans, and on any device, such as a video wall, a display, a tablet or a mobile phone. You can also customize the level of information that is shown about the meeting room on the plan, and also have a space locator (wayfinder) on the floor plan.

From the Administration dashboard, you can manage users, permissions, roles, add, delete and configure more spaces, etc.


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Kalena helps you manage your workplace in a more flexible and efficient way.

With Kalena you can configure maximum occupancy levels of the meeting rooms (and other common areas, such as the dining room), to ensure safe and proper use. Thus, it will not be possible to call a meeting to more attendees than those allowed by the occupancy level set in the meeting room.

You can also establish automatic bookings for cleaning the room and workspaces in the next available slot after the booking of a space, thus preventing the reservation by employees in that slot.


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All your schedule in Kalena spaces at a glance.

With Kalena’s My Planning module you can have a specific view of your personal bookings schedule plan in Kalena.

From this functionality, you will be able to see your daily, weekly or monthly schedule in a calendar, and you will be able to perform, for example, check-in / check-out in a booked meeting room or workspace.

At a single glance, your employees can consult all the planned reservations of both desks, meeting rooms, parking spaces and other resources, facilitating attendance at offices.



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Records the entry and exit of users in the meeting rooms.

Kalena also incorporates the functionality of being able to do check-in/check-out in the meeting rooms, either manually or by reading QR codes installed in the spaces.

By checking out, even early, the space will automatically become available to all users.


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A powerful Dashboard with personalized views per user.

Kalena incorporates a powerful dashboard with usage reports and statistics of the spaces, with custom views per user.

From the initial screen, the user will be able to see at a glance their own statistics in Kalena, and the current occupancy status of the meeting rooms and other spaces and resources.

From the Reports and Statistics module, the administrator profile will have access to advanced reports of all bookings, users, resources, check-in / check-out list, etc.


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As simple as picking up you mobile phone and making an integral booking for everything you need at your office.


Book a meeting room in your office from the calendar or floor plan view. Check its characteristics, location, capacity and technical means, and request additional equipment. Add attendees to the meeting, and control the room's occupancy in real time. Manage check-in/out and activate the automatic "no-show".


Organize coworking spaces or book a desk in the office in advance, from the calendar or plan view.
Additionally request access to offices, connectivity, wi-fi or parking. Pre-assign or block desks, control occupancy by zones or floors, and manage check-in/out using QR codes.


Book a parking space for you or your visitors, from the calendar or floor plan view. Use a map to guide you to the parking space. Manage the necessary authorizations to access the building, and integrate it with automatic opening devices and QR codes. Control the zone occupancy and view usage statistics.

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Software solution for booking work spaces in the office.

Discover the full potential of Kalena

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You can also contact us:

91 405 78 78

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® Kalena by panel is a product of Panel Sistemas. © All rights reserved.

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