THE SOFTWARE SOLUTIONS FOR THE MANAGEMENT AND BOOKING
OF THE OFFICE WORKSPACES
Rooms – Parking – Workstations – Other spaces
THE SOFTWARE SOLUTIONS FOR THE MANAGEMENT AND BOOKING
OF THE OFFICE WORKSPACES
Rooms – Parking – Workstations – Other spaces
THE SOFTWARE SOLUTIONS FOR THE MANAGEMENT AND BOOKING
OF THE OFFICE WORKSPACES
Rooms – Parking – Workstations – Other spaces
WHAT IS KALENA SPACES?
KALENA is a software solution for schedule the booking of your company’s corporate spaces and resources, such as meeting rooms, workstations and parking lots.
Who doesn’t have constant problems in their company with meeting rooms? Bookings are made on paper, they are not visible to everyone, and when a meeting is cancelled, the meeting room is not released for others. The same goes for parking lots, workstations or dining room tables.
In addition, with the new security protocols in offices, workspaces management has become a priority in companies. Now, solving this problem is as simple as using KALENA spaces.
With Kalena spaces you will save time and improve the productivity of your company, thanks to an efficient and centralized management of all the spaces and corporate resources of your Organization.
MANAGE YOUR WORKSPACES AT ANY TIME, FROM ANYWHERE
As simple as picking up your mobile phone and making a
complete booking for everything you need.
With KALENA spaces you can easily manage the reservation of any kind of spaces or corporate resources at your company, through different modules: meeting rooms,, parking lots,, workstations,, dining room, offices…All this in a centralized way and from a single interface, integrating a multitude of calendars and views, dynamic maps of the occupation of workspaces, automatic opening devices and access control, and with email communications to all users.
KALENA spaces also has an administration panel for managing spaces and their properties, a powerful statistics and reports dashboard, and a module for managing user profiles and roles.
MEETING ROOMS
Book a meeting room in your office from the calendar or floor plan view. Check its characteristics, location, capacity and technical resources, and request additional equipment. Add attendees to the meeting, and control the room’s occupancy in real time. Manage check-in/out and activate the automatic “no-show”.
WORKSTATIONS
Book your own workspace at the office in advance, from the calendar view or floor plan view. Additionally request access to office, connectivity, wi-fi or parking. Pre-assign or block workstations, search for nearby colleagues, control occupancy by zones or floors, and manage check-in/out via QR codes.
PARKING SPACES
Book a parking lot for you or your visitors, from the calendar or floor plan view. Use a map to guide you. Manage the necessary authorizations to access the building, and integrate it with automatic opening devices and QR codes. Control the spaces occupancy and check usage statistics.
ANOTHER RESOURCES
Manage the booking of any type of resource or additional space that you may need in your office, such as dining tables, lockers, bicycle spaces, or connectivity services and equipment for workspaces. Centralize all the reservations in your offices with Kalena, and improve the experience of your employees.
HOW IT WORKS
Get to know some of the main functionalities of Kalena spaces.
BOOK FROM FLOOR PLAN VIEW
With Kalena you can use the floor plan view to book a meeting room, a workspace or a parking space. You will dynamically visualize the availability and occupation, and you will be able to check, from any device, its characteristics, location, capacity and the available technical equipment.
From the Administration panel you can upload your own plans by floor, building and/or location in image format, and also customize the level of information shown on the plan and have a spaces locator (wayfinder) on the plan.
BOOK FROM CALENDAR VIEW
With Kalena you can also use the calendar view to book any space, and use different filters by date, location, capacity, etc.
You can make recurring bookings for the same space, and add attendees to a meeting until the maximum capacity of the room or space is reached.
You can also book any additional equipment that is needed, such as wi-fi or multimedia elements, and link this booking as a request in other systems or departments.
MY PLANNING
With Kalena’s My Planning module you can have a specific view of your personal management and booking plan in Kalena.
From this functionality, you will be able to see your daily, weekly or monthly schedule in a calendar, and you will be able to perform, for example, check-in / check-out in a booked meeting room or space.
CHECK-IN / CHECK-OUT
Kalena also incorporates the functionality of being able to do check-in/check-out in meeting rooms and other spaces, either manually or by reading QR codes installed in the spaces.
By checking out, even early, the space will automatically become available to all users.
REPORTS AND STATISTICS
Kalena incorporates a powerful dashboard with usage reports and statistics of the spaces, with custom views per user.
From the Kalena’s administration dashboard, you can easily manage the spaces and resources, as well as manage user permissions on the spaces to reserve, so that you can control who can create, modify or delete bookings of other users.
COMPANIES THAT
TRUST KALENA
More than 100 companies from 15 countries already use kalena to
manage their office workspaces. These are some of them:
ADAPT YOUR OFFICE TO THE NEW HYBRID AND FLEXIBLE WORK MODELS
Kalena spaces helps you manage hybrid work and flexibility in the use of workspaces, improving the experience of your employees.
You want to know how?
Always accessible
The booking of spaces are accessible at any time and from anywhere for your employees, regardless of the device or browser they use, and also receiving email notifications.
Revitalize your spaces and control availability
Centralized reservations
Guarantee safe spaces at the office
Improve decision making
Do you want to discover the full potential of Kalena?
KALENA already manages…
33.157
USERS
19.431
RESOURCES
2.162.112
EVENTS
0
CRITICAL INCIDENTS
FEATURES
TECHNICAL
Save time and
improve your productivity
One of the main advantages of Kalena spaces is that you have visibility of all spaces at once, whereas with other calendar solutions the view is limited to 10 calendars or less.
In addition, you do not need to depend on technical staff to manage your spaces and resources: you yourself can register, cancel or modify an space.
As well, you can manage user permissions on the spaces to book, so that you control who can create, modify or delete bookings from other users.
In addition, you have all these advantages:
Customizable
We adapt the appearance and calendars to the needs of the client. Dashboard with personalized views per user.
On the cloud
Without no setup, and with just two steps you can start making bookings.
Centralized
Unify all resources and spaces management in a single application.
Accesible
From the latest versions of browsers: Firefox • Chrome • Edge • Safari
Accesses
Integrate it with automatic opening devices with license plate reading identification by LPR camera, user ID card or QR codes.
Compatible
With the main calendars on the market: Outlook • Google • Fusion
Integrable
With other proprietary systems such as the Active Directory.
Customizable
We adapt the appearance and calendars to the needs of the client. Dashboard with personalized views per user.
On the cloud
Without no setup, and with just two steps you can start making bookings.
Centralized
Unify all resources and spaces management in a single application.
Accesible
From the latest versions of browsers: Firefox • Chrome • Edge • Safari
Accesses
Integrate it with automatic opening devices with license plate reading identification by LPR camera, user ID card or QR codes.
Compatible
With the main calendars on the market: Outlook • Google • Fusion
Integrable
With other proprietary systems such as the Active Directory.
home automation
Integrable with home automation devices and IoT sensors: presence detection, control of audiovisual elements, lighting, signage displays.
Compatible
With the main calendars on the market: Outlook • Google • Fusion
Integrable
With other proprietary systems: Active Directory • Accesses • Switchboard • Video surveillance
PRICE PLANS
Choose the Kalena subscription plan that best suits your company and start managing your corporate spaces.
BASIC
Easily manage the booking of your spaces or work resources
20€/month
✔ Manage up to 10 resources.
✔ Administration and user management.
✔ Manage events recurrence.
✔ Web responsive design.
✔ Management and reservation on your own dynamic plans.
“>.
Compare Plans
MEDIUM
Obtain reports and statistics of reservations to improve decision making
60€/month
BASIC PLAN +
✔ Manage up to 50 resources.
✔ Email notifications.
✔ Reports and statistics.
✔ Anonymize reservations.
.
Compare Plans
ENTERPRISE
Adapt Kalena to your corporate image and perform checkin/out in bookings
250€/month
MEDIUM PLAN +
✔ Manage up to 300 resources.
✔ Adaptation to your corporate image.
✔ Add attendees to reservations.
✔ My planning.
✔ Check-in / Check-out manual or by QR.
Compare Plans
CUSTOMIZE IT
Kalena has many other features to customize your Enterprise Plan
.
✔ Management of more than 300 resources.
✔ Integration with corporate user management.
✔ Authentication by Single Sign-On and/or Multi-Factor Authentication.
✔ Departmental management, assignments and priorities.
✔ Booking rules management.
✔ …. ✔ and many more…
Check all the available options
BASIC
Easily manage the booking of your spaces or work resources
240€/year
220€/year
✔ Manage up to 10 resources.
✔ Administration and user management.
✔ Manage events recurrence.
✔ Web responsive design.
✔ Management and reservation on your own dynamic plans.
“>.
Compare Plans
MEDIUM
Obtain reports and statistics of reservations to improve decision making
720€/year
660€/year
BASIC PLAN +
✔ Manage up to 50 resources.
✔ Email notifications.
✔ Reports and statistics.
✔ Anonymize reservations.
.
Compare Plans
ENTERPRISE
Adapt Kalena to your corporate image and perform checkin/out in bookings
3.000€/year
2.750€/year
MEDIUM PLAN +
✔ Manage up to 300 resources.
✔ Adaptation to your corporate image.
✔ Add attendees to reservations.
✔ My planning.
✔ Check-in / Check-out manual or by QR.
Compare Plans
CUSTOMIZE IT
Kalena has many other features to customize your Enterprise Plan
.
.
✔ Management of more than 300 resources.
✔ Integration with corporate user management.
✔ Authentication by Single Sign-On and/or Multi-Factor Authentication.
✔ Departmental management, assignments and priorities.
✔ Booking rules management.
✔ …. ✔ and many more…
Check all the available options
COMPLETE YOUR SUBSCRIPTION WITH:
My planning
From: 15,00€ / month
With this plugin you will be able to have a specific view of your personal management and reservation plan in KALENA.
(*) Valid for Basic or Medium Plan. In the rest of the plans this module is included.
My profile
From: 15,00€ / month
This plugin will allow you to customize your profile, manage your avatar, your preferences and user data.
(*) Valid for all plans.
Technical assistance
45,00€
Do you need specialized help? Contact our Technical Department for more information, and contract from here your bag of hours for technical assistance service.
* (Price for 1 hour)
WHAT THEY SAY
ABOUT US
This is what some of our customers say
about Kalena:
“The acceptance of the application has been very positive, and the ease of use for the user has helped a lot.”
“The application is really intuitive, even in the admin part!”
“After a year of using Kalena, we can say that we have done very well. The application is super easy to use, our employees have received it very well and use it every day.”
“The experience with Kalena has been fantastic, very easy to use and maintain, and we have adapted very well to working with the application.”
Software solution for booking workspaces and other corporate resources.
Discover the full potential of Kalena
Contact us and
request a demo
® Kalena is a product of Panel Sistemas. © All rights reserved.