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THE SOFTWARE SOLUTIONS FOR THE MANAGEMENT AND BOOKING
OF THE OFFICE WORKSPACES

 

Rooms – Parking – Workstations – Other spaces

 

THE SOFTWARE SOLUTIONS FOR THE MANAGEMENT AND BOOKING
OF THE OFFICE WORKSPACES

 

Rooms – Parking – Workstations – Other spaces

 

THE SOFTWARE SOLUTIONS FOR THE MANAGEMENT AND BOOKING
OF THE OFFICE WORKSPACES

 

Rooms – Parking – Workstations – Other spaces

WHAT IS KALENA SPACES?

KALENA is a software solution for schedule the booking of your company’s corporate spaces and resources, such as meeting rooms, workstations and parking lots.

Who doesn’t have constant problems in their company with meeting rooms? Bookings are made on paper, they are not visible to everyone, and when a meeting is cancelled, the meeting room is not released for others. The same goes for parking lots, workstations or dining room tables.

In addition, with the new security protocols in offices, workspaces management has become a priority in companies. Now, solving this problem is as simple as using KALENA spaces.

With Kalena spaces you will save time and improve the productivity of your company, thanks to an efficient and centralized management of all the spaces and corporate resources of your Organization.

Dashboard Kalena screenshot, spaces booking

MANAGE YOUR WORKSPACES AT ANY TIME, FROM ANYWHERE

As simple as picking up your mobile phone and making a
complete booking for everything you need.

With KALENA spaces you can easily manage the reservation of any kind of spaces or corporate resources at your company, through different modules: meeting rooms,, parking lots,, workstations,, dining room, offices…All this in a centralized way and from a single interface, integrating a multitude of calendars and views, dynamic maps of the occupation of workspaces, automatic opening devices and access control, and with email communications to all users.

KALENA spaces also has an administration panel for managing spaces and their properties, a powerful statistics and reports dashboard, and a module for managing user profiles and roles.

 

MEETING ROOMS

Book a meeting room in your office from the calendar or floor plan view. Check its characteristics, location, capacity and technical resources, and request additional equipment. Add attendees to the meeting, and control the room’s occupancy in real time. Manage check-in/out and activate the automatic “no-show”.

WORKSTATIONS

Book your own workspace at the office in advance, from the calendar view or floor plan view. Additionally request access to office, connectivity, wi-fi or parking. Pre-assign or block workstations, search for nearby colleagues, control occupancy by zones or floors, and manage check-in/out via QR codes.

PARKING SPACES

Book a parking lot for you or your visitors, from the calendar or floor plan view. Use a map to guide you. Manage the necessary authorizations to access the building, and integrate it with automatic opening devices and QR codes. Control the spaces occupancy and check usage statistics.

ANOTHER RESOURCES

Manage the booking of any type of resource or additional space that you may need in your office, such as dining tables, lockers, bicycle spaces, or connectivity services and equipment for workspaces. Centralize all the reservations in your offices with Kalena, and improve the experience of your employees.

HOW IT WORKS

Get to know some of the main functionalities of Kalena spaces.

 

Kalena, desktop software booking of spaces

COMPANIES THAT
TRUST KALENA

More than 100 companies from 15 countries already use kalena to
manage their office workspaces. These are some of them:

ADAPT YOUR OFFICE TO THE NEW HYBRID AND FLEXIBLE WORK MODELS

Kalena spaces helps you manage hybrid work and flexibility in the use of workspaces, improving the experience of your employees.
You want to know how?

Do you want to discover the full potential of Kalena?

KALENA already manages…

33.157

USERS

19.431

RESOURCES

2.162.112

EVENTS

0

CRITICAL INCIDENTS

FEATURES
TECHNICAL

Save time and
improve your productivity

One of the main advantages of Kalena spaces is that you have visibility of all spaces at once, whereas with other calendar solutions the view is limited to 10 calendars or less.

In addition, you do not need to depend on technical staff to manage your spaces and resources: you yourself can register, cancel or modify an space.

As well, you can manage user permissions on the spaces to book, so that you control who can create, modify or delete bookings from other users.

In addition, you have all these advantages:

Customizable

We adapt the appearance and calendars to the needs of the client. Dashboard with personalized views per user.

On the cloud

Without no setup, and with just two steps you can start making bookings.

Centralized

Unify all resources and spaces management in a single application.

Accesible

From the latest versions of browsers: Firefox • Chrome • Edge • Safari

Accesses

Integrate it with automatic opening devices with license plate reading identification by LPR camera, user ID card or QR codes.

Compatible

With the main calendars on the market: Outlook • Google • Fusion

Integrable

With other proprietary systems such as the Active Directory.

Customizable

We adapt the appearance and calendars to the needs of the client. Dashboard with personalized views per user.

On the cloud

Without no setup, and with just two steps you can start making bookings.

Centralized

Unify all resources and spaces management in a single application.

Accesible

From the latest versions of browsers: Firefox • Chrome • Edge • Safari

Accesses

Integrate it with automatic opening devices with license plate reading identification by LPR camera, user ID card or QR codes.

Compatible

With the main calendars on the market: Outlook • Google • Fusion

Integrable

With other proprietary systems such as the Active Directory.

home automation

Integrable with home automation devices and IoT sensors: presence detection, control of audiovisual elements, lighting, signage displays.

Compatible

With the main calendars on the market: Outlook • Google • Fusion

Integrable

With other proprietary systems: Active Directory • Accesses • Switchboard • Video surveillance

PRICE PLANS

Choose the Kalena subscription plan that best suits your company and start managing your corporate spaces.

Monthly Annual

BASIC

Easily manage the booking of your spaces or work resources

20€/month

✔ Manage up to 10 resources.

✔ Administration and user management.

✔ Manage events recurrence.

✔ Web responsive design.

✔ Management and reservation on your own dynamic plans.

“>.

Compare Plans

MEDIUM

Obtain reports and statistics of reservations to improve decision making

60€/month

BASIC PLAN +

✔ Manage up to 50 resources.

✔ Email notifications.

✔ Reports and statistics.

✔ Anonymize reservations.

.

Compare Plans

ENTERPRISE

Adapt Kalena to your corporate image and perform checkin/out in bookings

250€/month

MEDIUM PLAN +

✔ Manage up to 300 resources.

✔ Adaptation to your corporate image.

✔ Add attendees to reservations.

✔ My planning.

✔ Check-in / Check-out manual or by QR.

Compare Plans

CUSTOMIZE IT

Kalena has many other features to customize your Enterprise Plan

.

✔ Management of more than 300 resources.

✔ Integration with corporate user management.

✔ Authentication by Single Sign-On and/or Multi-Factor Authentication.

✔ Departmental management, assignments and priorities.

✔ Booking rules management.

✔ …. ✔ and many more…

Check all the available options

BASIC

Easily manage the booking of your spaces or work resources

240€/year

220€/year

✔ Manage up to 10 resources.

✔ Administration and user management.

✔ Manage events recurrence.

✔ Web responsive design.

✔ Management and reservation on your own dynamic plans.

“>.

Compare Plans

MEDIUM

Obtain reports and statistics of reservations to improve decision making

720€/year

660€/year

BASIC PLAN +

✔ Manage up to 50 resources.

✔ Email notifications.

✔ Reports and statistics.

✔ Anonymize reservations.

.

Compare Plans

ENTERPRISE

Adapt Kalena to your corporate image and perform checkin/out in bookings

3.000€/year

2.750€/year

MEDIUM PLAN +

✔ Manage up to 300 resources.

✔ Adaptation to your corporate image.

✔ Add attendees to reservations.

✔ My planning.

✔ Check-in / Check-out manual or by QR.

Compare Plans

CUSTOMIZE IT

Kalena has many other features to customize your Enterprise Plan

.

.

✔ Management of more than 300 resources.

✔ Integration with corporate user management.

✔ Authentication by Single Sign-On and/or Multi-Factor Authentication.

✔ Departmental management, assignments and priorities.

✔ Booking rules management.

✔ …. ✔ and many more…

Check all the available options

COMPLETE YOUR SUBSCRIPTION WITH:

My planning

From: 15,00 / month

With this plugin you will be able to have a specific view of your personal management and reservation plan in KALENA.

(*) Valid for Basic or Medium Plan. In the rest of the plans this module is included.

ADD

My profile

From: 15,00 / month

This plugin will allow you to customize your profile, manage your avatar, your preferences and user data.

(*) Valid for all plans.

ADD

Technical assistance

45,00

Do you need specialized help? Contact our Technical Department for more information, and contract from here your bag of hours for technical assistance service.

* (Price for 1 hour)

ADD

WHAT THEY SAY
ABOUT US

This is what some of our customers say
about Kalena:

Logotipo Kalena blanco

Software solution for booking workspaces and other corporate resources.

Discover the full potential of Kalena

Contact us and
request a demo

YOU CAN ALSO CONTACT US
for more information:

91 405 78 78

® Kalena is a product of Panel Sistemas. © All rights reserved.

Logo de Kalena

Solución software para la reserva de espacios y otros recursos corporativos.




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